How it works
Add your credentials. Get the right alerts. Renew without scrambling.
Larch is a credential tracker, not another EHR. The product is the calendar, the alerts, and the encrypted document vault — built so adding a credential takes about as long as writing it down would, and so you never have to do it again.
The three steps
From spreadsheet chaos to one calendar.
Step 1
Add your credentials
License number, state, expiration date, and (optionally) a copy of the certificate uploaded to your vault.
- Eight states means eight rows. Each one has its own clock.
- State licenses, federal DEAs (one per practice address), state CSR/CDS, continuing-education hours — all the same form, all in the same dashboard.
- About 30 seconds per credential. Multi-state APRNs typically finish in 5–10 minutes.
Step 2
Set the alert cadence that fits you
You decide when each credential pings you — Larch never assumes one schedule fits everyone.
- Pick the days that match your workflow. Default cadence is 90/60/30/14/7 if you don't pick.
- Each clock runs separately — no blended deadlines, no surprises.
- Snooze, mark as renewed, or update the expiration date in one click.
Step 3
Renew without scrambling
On renewal day, everything you need is already in one place: the credential, the document, the deadline.
- License PDFs, DEA renewal receipts, CSR cards, CE/CME completion certificates — all attached to the credential they document.
- Renew through the state board with every supporting document already in your vault.
- Mark as renewed, update the new expiration date, the calendar resets.
Why this works
The whole product is the calendar.
Clinicians lose licenses to the same thing every time: a renewal portal nobody logged into, on a date nobody had on their calendar. Larch’s job is to put that date on a calendar that won’t fail you, with the document you need already attached. Everything else — the multi-state cockpit, the continuing-education-by-state mapping, the per-credential alert schedule — is the same calendar at a different zoom level.
The product is free forever because we make money on the partner referrals you actually want (banking, malpractice, EHR, payroll), not on the tracker you need.
Read our conflicts of interestCommon questions
What clinicians ask first.
- How long does setup actually take?
- About 30 seconds per credential. Eight states, two federal DEAs (one per practice address), three state CSRs, and a year of CME hours is roughly 10 minutes. You can upload the supporting PDFs in the same flow or come back to them when you have time.
- Do I have to upload documents to use Larch?
- No. Documents are optional. The minimum a credential needs is a label, a state, and an expiration date. Most clinicians upload the PDF the same day because losing it costs more than scanning it does — but Larch tracks the renewal even if the vault is empty.
- What does an alert actually look like?
- Email and (if you opt in) push notification. Each alert names the credential, the state, and the days remaining, with a link to your renewal entry on Larch. As you get closer to the deadline, the subject lines escalate so they don't disappear into your inbox.
- Can I customize when alerts fire?
- Yes — every credential has its own alert schedule. Pick whatever days fit your workflow (120/60/14, weekly for the last month, just one ping at 30 days, whatever works). If you don't pick anything, we default to 90, 60, 30, 14, and 7 days, which catches most clinicians' renewal cycles.
- What happens if I don't renew in time?
- Larch can't renew for you — the state board or DEA controls that. What Larch can do is keep you from being surprised. The alerts you set, plus every document already in your vault, mean renewal day is filling out the form, not hunting for the certificate.
Add your first credential. The calendar takes care of itself.
About 30 seconds. Multi-state from day one. Free forever, no credit card.